TREASURE COAST RUNNING CLUB BYLAWS

ARTICLE I – NAME

      This organization shall be known as the Treasure Coast Running Club.

ARTICLE II– PURPOSE

      The purpose of the club is to promote running activities for the people of the Treasure Coast.

ARTICLE III – MEMBERSHIP

  1. Individuals who wish to participate in activities of this organization shall submit dues with an application for membership. The amount of dues shall be determined by the Board of Directors.
  2. Annual memberships are valid September 1 – August 31.
  3. Classes of members
  4. Individual Membership (single member)
  5. Family Membership (two or more members)

ARTICLE IV – MEETINGS

  1. Annual Meeting: Will be held once each calendar year.The date and location of the meeting shall be determined by the Board of Directors and shall be announced at least one (1) month in advance.
  2. Board of Directors Meetings: Will be held monthly as required and more frequently if called by the President.The meetings shall be announced at least 1 week in advance.  All meetings shall be open to all club members; and club members may speak but may not vote.
  3. Quorum: A simple majority of the Board of Directors shall constitute a quorum for the transaction of business.Each member of the Board shall be entitled to vote and the act of the majority of those present at the meeting at which there is a quorum shall be the act of the Board.
  4. Order at Meetings: Robert’s Rules of Order shall govern the proceedings at all meetings when not inconsistent with these Bylaws.
  5. The order of business at all regular meetings of the Board of Directors shall be as follows:
  6. Roll-call
  7. Action on minutes of last meeting
  8. Treasurers’ report
  9. Reports of any other officers or committees
  10. Old business
  11. New business
  12. Adjournment

ARTICLE V – OFFICERS AND DIRECTORS

  1. Board of Directors: The Treasure Coast Running Club management shall be an elected Board of Directors consisting of a maximum of seven (7) members.The Board shall organize itself with the following office: President, Immediate Past President, Vice President, Secretary, Treasurer, Social Director and at least one member at large.
  2. Duties of Officers:
  3. The President shall:
  4. Preside and maintain order at all meetings;
  5. Appoint a Nominating Committee;
  6. Appoint the following Chairpersons: Public Relations/WEB Committee, Race Committee, Social Committee, Equipment Committee, Merchandise Committee and any other committee the President deems necessary;
  7. Serve as ex-officio member of all committees with the exception of Nominating Committee;
  8. President, or designee, shall represent the club;
  9. Submit annual report to membership;
  10. Assume other responsibilities as deemed appropriate to the office.
  11. The Immediate Past President shall:
  12. Assist the President with transition into office;
  13. Provide support to the President when necessary.
  14. The Vice-President shall:
  15. Assume the powers of the President in his/her absence;
  16. To take on special assignments as requested by the President.
  17. The Secretary shall:
  18. Take attendance at Board meetings;
  19. Verify the quorum at Annual and Board meetings;
  20. Record all votes;
  21. Record and publish meeting minutes;
  22. Assume other responsibilities as deemed appropriate to the office.
  23. The Treasurer shall:
  24. Receive, bank and disperse all funds as the directors may determine;
  25. Prepare financial statements;
  26. Maintain accurate records of all club funds;
  27. Chair the Finance Committee to ensure the development and submission of budgets by all officers and committees before any distribution of funds are permitted;
  28. File tax returns.
  29. Term of Office:
  30. Term of office shall begin at the Annual Meeting, when elected;
  31. At the first election four (4) Directors shall serve for two (2) years, and the remaining Directors shall serve for one (1) year.The initial elected Board of Directors will determine the four (4) Directors serving two (2) years with the remaining three (3) Directors serving one (1) year.  The length of the terms of all Directors elected thereafter shall be two (2) years.
  32. Offices vacated shall be filled by the Board of Directors until subsequent election.
  33. Election: Officers will be elected by a majority vote of the members present at the Annual Meeting.
  34. Procedural Requirements:
  35. Bylaw Amendment:
  36. A bylaw amendment may be accomplished by a two-thirds vote of members present at the meeting;
  37. Only those members who have been members of this organization prior to the proposal of such amendments may vote upon such;
  38. Notification for voting or discussing a By-Law Amendment will be posted at least 7 days prior to the meeting;
  39. All members must be notified at least seven days prior to voting or discussing bylaw amendments.

ARTICLE VI – FINANCES

  • Changes to dues shall be determined by the Board of Directors present at the Treasure Coast Running Club Annual Meeting.
  • This is a 501C (3) not-for-profit organization.All funds received by the club will be spent entirely for carrying out the stated purpose of the club.
  • No part of net earnings of the club shall inure to the benefit of its individuals.
  • Members using club funds shall give a full record of expenditures to the Treasurer.
  • The club is empowered to participate in fund raising activities.
  • Any checks disbursed by the club in an amount exceeding $1000.00 must be signed by two authorized Board members.Authorized Board members include the President, Vice President, Immediate Past President and Treasurer.

ARTICLE VII – DISSOLUTION

In the event of dissolution of the club, the funds in the treasury, after all creditors have been paid, shall go to a 501C (3) organization as determined by the Board of Directors.